Then in February, 2010, the bibliography program Mendeley released a new version that added the ability to extract bibliographical metadata from PDFs, noting that both Nature and Elsevier now routinely insert this (PRISM) information in the journals they publish in PDF format. CrossRef released PDFMark in December 2009. PDFMark goes out to the web and reads the metadata in from the DOI (at CrossRef).
I’m late to the party, but still later guests might be interested in CrossRef’s “experimental” Java tool, PDFMark, for putting PRISM bibliographic metadata into a PDF. If you’re preparing documents for clients they’ll undoubtedly appreciate it, too and hopefully these tips will make it a bit easier. I’ve been diving into search engine optimization over the last few months and I can tell you it’s quite a thrill to find your work on the first page of Google with some generic search terms. That metadata will even be found if you’ve encrypted the document and saved it with Acrobat 6 or later compatibility. Adding well worded metadata will make it that much easier for your document to be found when the search engines start crawling your site. If that PDF is going to wind up on the web, that metadata is going to be searched by Google, Yahoo, MSN and any other search engines out there. You can confirm that by opening the document properties pane in Acrobat and if the PDF needs to be changed, you don’t have to worry about re-entering or importing the metadata.Īnd here’s where it get’s very important. So back the original question, why is this important?įor starters when you export a PDF out of InDesign all of that metadata goes along for the ride so you kill two birds with one stone by creating it all in InDesign. From there you can choose to either replace or append any metadata already in the document or to save it for use in a different document. This is also possible in CS3 by opening the File Information dialog box and choosing the Advanced pane. You can even elect to append any data already in the file. To import into a new file, click the small arrow next to the export button and choose import. To export, just click export and save the xmp file. InDesign CS4’s File Information dialog now has a new easy to find button to enable the user to export the XMP data and then import it into a new document.
#INDESIGN DATA MERGE EXPORT TO PDF SERIES#
Pretty easy stuff, but what if you’re doing a series of documents that all use the same metadata? In the example above, I’ve add an author, title and some key words. The place to do that is in the File Information dialog box which can be launched using the File > File Info command. As for why it’s important, keep reading.ĭigital photos get much of their metadata automatically from the camera that’s used to take them but for the most part InDesign files require that metadata be entered manually. In the most simplistic terms possible, metadata is just data about data. Metadata is a term that we’re hearing more and more these days.
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